You open the calendar. You want to book a room to have a conversation with a team of three people, but unfortunately, all the meeting rooms have already been reserved. The only room available is a large conference room for 12 people located 3 floors below your office. The situation is the same every time and your colleagues have the same problem, so they end up talking at their desks, distracting you and everyone else around. Of course, you are not convinced that "they only need to discuss something quickly." Maybe the situation is even worse and you prefer to arrange a meeting with your client at a café?
As our research shows, the number of formal and informal meeting rooms is a problem for 26.5% of employees working in the offices we surveyed.*
* Number of respondents – 2,486; number of surveyed companies – 8
Meeting rooms are designed for large groups of employees. There are also very few of them, which is why they are usually occupied and used ineffectively, by smaller teams than was originally intended. To prevent this situation, it is worth conducting a research process that will provide information on what the current character of meetings at your company is and how the meeting rooms should be arranged to satisfy all employees' needs.